Frequently asked questions

Yes, and Dave considers it the most important step. It's a conversation on Zoom or face to face where he learns your business, your goals, and your communication style, and you find out if it's a good fit. No commitment comes with it.

Dave schedules a call, usually a video call or an in-person meeting. After the conversation he reviews your current books, then sends a plain-language proposal with clear expectations and timelines.

Tell Dave anyway. He has cleaned up books that sat untouched for over 18 months and books where business and personal spending were completely mixed. In his words: he has seen worse. Nobody gets judged for being behind. His only real question is how the business is doing, and if you're not sure of the answer, that's exactly the thing worth fixing.

Read-only access to the accounts where money comes in and goes out, answers to his questions about your business, and honesty about your goals. Setup typically takes about a week.

About a week for most businesses, depending on complexity and what you already have in place. If your books are massively behind, the catch-up work takes longer, and you'll know the timeline from the proposal.

Absolutely. They do different jobs. Your CPA prepares taxes and advises on tax strategy, usually looking at your year after it happened. A bookkeeper keeps your records accurate all year, so your CPA works from clean numbers. Dave works alongside your CPA and keeps them supplied with books they can trust.

No. Dave supports your books before tax time and hands your CPA or tax preparer everything they need. Because he doesn't sell tax preparation, his only agenda is keeping your books accurate.

Yes. Cleanup is one of the most common ways clients start with Dave: miscategorized expenses, duplicate transactions, unreconciled accounts, mixed business and personal spending. He untangles it and documents what changed.

Years. Dave has caught up books that were 18 to 19 months behind, and worse is workable. The process is the same at any distance: gather the records, rebuild the months, reconcile, and hand you current books.

Catch-up records the months that were never entered. Cleanup fixes what was entered wrong. Many businesses need some of both, and Dave scopes that after reviewing your books.

Yes, with a condition: cleanup projects are paired with ongoing monthly service, planned as at least a year together. Books that get cleaned once and then abandoned drift right back to where they started.

Dave offers payroll support: getting payroll set up correctly, making sure wages and payroll taxes are recorded properly in your books, and working with payroll providers like Gusto. Ask about your specific setup on the consultation.

Yes. Dave builds your QuickBooks file and chart of accounts around how your business actually runs, so every report you pull afterward tells you something useful.

QuickBooks is home base, and Dave is QuickBooks Certified and a Certified ProAdvisor. He has also worked with Xero, Gusto, Google Sheets, and the platforms your money runs through: Stripe, Square, and Shopify.

Yes. This is the part Dave cares about most. Anyone can hand you a profit and loss statement. He makes sure you understand what it says about your business, in plain language, so you can make decisions with it.

As much as you need. Early on, some clients talk with Dave every day. Most settle into monthly reports with a quarterly conversation, plus a call whenever a report raises questions. He responds fast, usually within a day.

Dave would love to. The more he and your CPA are on the same page about your goals, the better both of them serve you. He gets your books CPA-ready before deadlines so tax season stops being a scramble.

Read-only visibility into money coming in and going out, typically through bank feeds connected to your accounting software. Dave will never hold signing authority and can never move your money, under any circumstances. That separation protects you.

Dave does. He works solo, on purpose. There are no juniors, no offshore team, and no ticket queue between you and the person who knows your books.

Small business owners and entrepreneurs who are passionate about what they do and short on time or bookkeeping expertise. He has particular depth with restaurants and food businesses, having owned 2 pubs and a catering company himself. He is the right fit for owners who want to grow.

Greater Philadelphia. He meets local clients in person and works virtually with businesses anywhere in the United States.

It depends on your transaction volume, number of accounts, and how much cleanup is needed, which is why Dave quotes after a conversation and a look at your books rather than posting prices. Most owners discover it costs less than they feared. There is a minimum monthly engagement.

Monthly service is month to month once you are set up. Cleanup and catch-up projects are taken on with the plan of at least a year of working together, so the investment in fixing your books pays off.

He's a known quantity: QuickBooks Certified ProAdvisor, 25 years of owning small businesses himself, a real name with a local reputation he stands behind, and read-only access that can never touch your money. When your books are what keep you compliant and informed, you should know the person doing them. With Dave, you always will.

Dave takes time to learn your goals, your business, and your communication style, and you get the same person every time: the one who knows your books. The service takes the shape of your business, and the relationship stays personal as you grow.